About AI4S AB
Our website address is: https://www.aiforscience.se.
AI4S AB (“AI4S”) is a company providing AI expertise to excellent researchers in science who have ongoing funding from Knut and Alice Wallenberg Foundation, Marianne and Marcus Wallenberg Foundation or Marcus and Amalia Wallenberg Foundation.
About the Privacy Policy
AI4S is committed to your privacy. This privacy policy describes certain processing of personal data where AI4S processes personal data for its own account, including purposes for which personal data is processed, what personal data that is collected and the measures that AI4S takes to protect personal data.
This is a general privacy policy. For specific activities and handling of personal data, the privacy policy may be supplemented with additional policies or privacy notices. In such cases, this general privacy policy shall be read together with the specific policy provided for the particular activity.
How AI4S, as a data controller, uses personal data
AI4S collects and processes personal data in accordance with the General Data Protection Regulation (EU) 2016/679 and other applicable legislation for the protection of privacy. Personal data means data that can be used to identify a natural person who is alive.
In contacts with AI4S you may provide AI4S with information about yourself or personal information that AI4S asks you to give. This applies for example when AI4S should inform you and answer questions about its activities. The information that is provided or collected may refer to your name, title, postal address, email address, phone number, and other information you choose to provide.
As the data controller, AI4S processes personal data for the following purposes:
- To provide service and respond to inquiries regarding AI4S’s operations, and to manage AI4S’s relationship with you and the organization you represent.
- For internal administration purposes, internal statistics and to evaluate, develop and improve AI4S’s activities.
- To provide information about AI4S’s operations and activities to those who have shown interest.
- To allow AI4S to fulfil legal obligations under applicable laws, regulations or government decisions.
AI4S processes personal data only if there is a legal basis for handling it. The processing of personal data is based on a legitimate interest in cases where AI4S handles personal data to give information, provide service and respond to your requests about AI4S’s operations, as well as for purposes related to administration and to evaluate, develop and improve AI4S’s operations. This includes actions that AI4S takes regarding troubleshooting, protection, testing and improvement of systems that AI4S uses in its operations.
When personal data are processed to fulfil obligations under applicable laws, regulations and government decisions – for example under Sweden’s Accounting Act (1999:1078), the legal obligation is the legal basis for the processing of the data. If you have given consent to certain processing of your personal data, the consent is a legal basis for that processing. Consent may be withdrawn at any time.
AI4S saves your personal data only for as long as it is required for the purpose of processing the data. Personal data is culled or anonymized when it is no longer relevant for the purposes for which it has been collected.
Disclosure of personal data
Within the framework of AI4S’s activities, and in order to achieve the above-mentioned purposes of data processing, AI4S may, in accordance with applicable legislation, share personal data with others with whom AI4S cooperates.
In some cases, personal data collected by AI4S may be transferred to countries outside the European Economic Area (EEA). In this case, such transfer shall be carried out in accordance with the legislation in force and shall require that the country concerned has an adequate level of data protection, or that there are other adequate safeguard measures that make the transfer lawful. Personal data may also be disclosed to authorities in accordance with applicable legislation.
Security
AI4S takes necessary and reasonable technical and organizational security measures to protect personal data from unauthorized access, disclosure, alteration or destruction. This means that AI4S, in its personal data processing activities, applies various physical and technical limitations and restrictions on access to personal data, including through technical authorization and access control systems, the use of firewalls, virus protection, backup systems and other network security, and the possibility of security measures such as encryption and de-identification of personal data where appropriate. If AI4S hires a third-party partner to support AI4S’s activities, AI4S ensures that it applies corresponding technical and organizational security measures and that processes personal data only in the manner approved by AI4S.
Requests for register extract, rectification, etc.
You have the right to receive confirmation free of charge of whether personal data about you are being processed by AI4S and, in such case, request information about the personal data collected by AI4S, from where this personal data has been obtained, the purposes for which the data have been processed, the recipients or categories of recipients the personal data have or may be disclosed to and, if possible, the anticipated period during which the personal data will be stored (“Register Extract”). For such requests, AI4S will also provide the information that AI4S is obliged to disclose in accordance with applicable law. A request for a Register Extract must be made in writing and signed by you.
Anyone who discovers that registered personal data are not up-to-date, inaccurate, incomplete or have been processed in violation of the above-mentioned purposes or relevant legislation may request AI4S to correct, block or delete such registered personal data.
You also have the right, under certain conditions, to request limitation of your data processing or request a copy of the personal data relating to you in a structured format (data portability).
Anyone who has given consent to certain processing of personal data may at any time choose to withdraw his or her consent by contacting AI4S. In the event that consent is withdrawn, AI4S will cease processing of the data for which consent was given.
Requests to AI4S under this section shall be sent in accordance with the contact details below.
Cookies
AI4S makes use of cookies for the information AI4S provides through its website for statistical evaluation and analysis, among other purposes. A cookie is a text file stored on your computer, for example, which enables identification of your computer.
There are two different types of cookies; session cookies and permanent cookies. A session cookie is automatically deleted when a website is closed. A permanent cookie is stored on the computer for a certain period of time. These two types of cookies can be placed on a website by different operators (first or third parties) for the purpose of storing them on your storage medium (for example, on your computer’s hard drive). A first-party cookie is placed by the operator of the website you visit or use. A third-party cookie is placed by an operator who does not run the website you visit or use.
If you do not want to allow cookies to be stored on your computer, you can change it in your browser’s settings on your computer or delete the cookies stored on your storage medium. Most browsers automatically accept cookies but there is also the option to refuse cookies or choose to display a warning about cookies before they are saved. However, denying cookies may mean that AI4S’s website may not function properly.
The following shows the different categories of cookies used in AI4S’s operations, the reason why they are used and the operator that can, for example, place the cookie.
Changes to the Privacy Policy
This Privacy Policy is subject to change. If changes are made to the Privacy Policy that alters the way we process your personal data, AI4S will notify you of such changes in an appropriate manner.
Contact information
If you have any questions or comments regarding this Privacy Policy, please feel free to contact us.
Address: AI4S AB
c/o LiU Holding AB
Teknikringen 7
SE-583 30 Linköping, Sweden
